Brent CEO attempts to clarify errors in FoI response on Butt's meetings with developers

Further to your email, all of the information that was provided in the FoI has been checked, and where any was found to be incorrect, we have established how the error occurred.

In the FOI response, two meetings were referenced;

1)      5th April 2017; this meeting actually took place on 5th April 2016*. It was attended by Cllr Butt and Aktar Choudhury. The Executive Assistant who checked through Mr Choudhury’s outlook records accidentally typed the wrong year, and the error was then carried forward into the FOI response. The email chain that lead to this error has been seen. The diaries of the attendees have been cross referenced to confirm the date the meeting actually took place.

2)      23rd May 2017 - this meeting took place at the time and date stated in the FOI, and the attendees were correctly stated**.

The FOI also highlighted hospitality received by Cllrs Butt and Tatler from R55’s representatives, and the declaration forms and the various diaries to confirm the details of this have been checked. The hospitality records show that this meal was registered on the 10th May 2017. The FoI incorrectly used this as the date that the hospitality was accepted. However, the form correctly declares that the meal took place on 9th May 2017, and attendee diary records confirm this.

There are no formal minutes of the discussions that took place. Aktar Choudhury was the only officer present at the meeting on 5th April 2016, and he confirms that no note exists of this meeting. Amar Dave did make a handwritten note of the meeting he and Aktar attended on 23rd May 2017, which I have read.